Overall Purpose of Position:
Reporting to the Executive Director of Skate Canada-Central Ontario and working with Special Events Management Team, the role of the Event Coordinator is to provide operational and logistical support on all COS marketing and events initiatives, in accordance with policy and strategic directions set by the Board.
Primary Roles:
Orchestrate, administer, and efficiently manage all operational and logistical aspects of the COS’ marketing initiatives, as directed by the Executive Director.
Orchestrate, administer, and efficiently manage all operational and logistical aspects of the COS’ event initiatives, as directed by the Competitions Director.
Maintain day-to-day responsibility for the timely and effective implementation of Board approved policy and direction related to event coordination.
Expected Results:
Effective relationship management of external stakeholders, COS sponsors, clubs, members etc.
Provision of timely and accurate marketing & event information/knowledge to key stakeholders.
Represent and promote a positive image of Skate Canada – Central Ontario, Skate Canada and skating as a sport in general.
ADDITIONAL POSITION DETAIL
Core Responsibilities:
Marketing-Sponsorship Management
Administer negotiated sponsorship contracts.
Draft preliminary contract agreements with COS sponsors, and present for final signing approval to the President, and Executive Director.
Act as primary contact for COS sponsors; ensure COS contract obligations are met (e.g., signage, public address, product exclusivity, etc).
Communicate any contract revisions/changes to the President and Executive Director for file administration.
Working with the Executive Director on research marketing opportunities.
Prepare marketing/sponsorship proposals to the consideration by the Executive Committee.
Co-ordinate and organize all COS events as directed by the Event Management Team Chairman.
Schedule facilities as directed by the Competition Director.
Prepare protocol agreements and budgets for each COS event to include sponsorship and advertising.
Act as primary administrative resource for Host Committee.
Confirm and schedule sponsors and advertisers for COS events, upon final approval from the Competition Director.
Prepare P.A. announcements etc. for events in accordance with sponsorship agreements.
Act as host for sponsors at COS events.
Act as on-site coordinator for events as directed by the Competition Director.
Administrative Management
Working with the Executive Director develop and implement a short and long-term marketing plan in alignment with COS strategic direction.
Coordinate advertising materials for COS competitions.
Maintain competition hosting manual for COS clubs.
Coordinate all correspondence to sponsors as determined by the Executive Director, Competition Director and the Section Chairman.
Oversee and manage the coordination of sponsorship signage and maintain sponsorship boards.
Personal Development:
Keep up-to-date and notify others on all Skate Canada and COS Marketing policies, practices and programs.
Continue to develop and foster COS alliances and partnerships with sponsors.
Continue to personally develop and upgrade relevant skills.
Working Relationships:
Work in co-operation and partnership with the Executive Director, Board of Directors and selected committees.
Work effectively with any advisory groups/committees that may be established by the Board or other external organizations with which COS has a professional relationship.
Authority:
Approval authority within assigned events budget, as identified by the Competition Director, Board of Directors and Executive Director.
Other as delegated by the Executive Director, Competition Director and/or Chairman/Board of Directors.
Desired Candidate
University graduate. Formal training in Event Management, Communications, Marketing and/or Business/Sports Administration is considered of great value.
Minimum of 5 years experience in a communications/marketing positions.
Demonstrated event management experience.
Strong team player with the ability to develop effective external working relationships and partnerships.
Will take initiative and use sound judgment to resolve complex internal and external issues that can impact COS as a whole.
Current Ontario drivers license and vehicle are a necessity.
Able to originate new concepts using research and analysis to develop creative and innovative approaches and/or solutions.
Excellent command of the English language.
Has strong written/verbal/presentation skills.
Proficient with various computer software applications relating to the job (e.g., MS Word, Excel, PowerPoint, etc).
Able to travel approximately 30% of his/her time.
